BRIGHTON & HOVE CITY COUNCIL
Policy & Resources Committee
4.00pm 8 October 2020
Virtual Meeting - Skype
decision list
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Part One |
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62
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Public Involvement
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RESOLVED: That the deputation be noted.
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63
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Member Involvement
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Note: The letter from Councillor Fishleigh was withdrawn.
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64
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Provision of Personal Protective Equipment for Individuals
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Contact Officer: |
Rima Desai |
Tel: 01273 291268 |
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Ward Affected: |
All Wards |
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RESOLVED: That it be agreed that individuals with essential PPE needs continue to be supported by the BHCC PPE Hub in an emergency and on short term basis without charge.
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65
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Amendments to Delegations Regarding Local Lockdown Measures
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Contact Officer: |
Abraham Ghebre-Ghiorghis |
Tel: 01273 291500 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the changes to officer delegations and authorisations set out in paragraphs 3.2 to 3.5 inclusive be agreed;
RESOLVED TO RECOMMEND:
(1) That the changes to the scheme of delegation to the Health & Wellbeing Board as set out in paragraph 3.3.5 of the report be approved; and
(2) That the changes in paragraphs 2.1 and 2.2 of the report come into effect immediately they are approved by this Committee or full Council, as appropriate and that the Monitoring Officer be authorised to make necessary and consequential changes to the council’s constitution to reflect the changes.
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66
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Corporate Key Performance Indicator target setting 2020/21
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Contact Officer: |
Richard Miles |
Tel: 01273 292344 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the Corporate KPI set and associated targets as set out in Appendices 2 (council indicators) and 3 (city indicators) be approved; and
(2) That it be noted that target figures may change during the year if new benchmarking figures become available. P&R approval will be sought at a future date if there is a proposal to change the set itself or the rationale for a particular target.
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67
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Annual Waiver Report
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Contact Officer: |
Cliff Youngman |
Tel: 01273 291408 |
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Ward Affected: |
All Wards |
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RESOLVED: That the number and value of waivers authorised under Contract Standing Orders 18.2, 18.3 and 18.4 during the financial year 2019/20 be noted.
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68
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General Fund Financial Planning Update
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Contact Officer: |
James Hengeveld |
Tel: 01273 291242 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the updated ‘Moderate View’ forecast as at Month 5 (August) which indicates a deficit of £19.671m consisting of an overspend on services of £7.853m and a Collection Fund deficit of £11.818m be noted;
(2) That the use of the ‘Financial Smoothing’ mechanism set out in paragraph 3.14 to manage Covid-related budget deficits both for the current year and for 2021/22 assuming a maximum of £20m for financial planning purposes be approved and, that it be noted:
(i) that the expected use of reserves to mitigate any deficit will be updated for the month 9 (December) forecast and recommended and approved by Policy & Resources Committee and Budget Council respectively in February 2021, and;
(ii) that the actual use of reserves to mitigate any deficit will not be finally determined until the 2020/21 accounts are closed and the outturn position reported to Policy & Resources Committee for approval in July 2021.
(3) That the continued pause of new capital schemes as set out in paragraph 3.27 and that paused schemes will be subject to further review at the December Policy & Resources Committee meeting be agreed.
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69
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Targeted Budget Management (TBM) 2020/21: Month 5 (August)
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Contact Officer: |
Nigel Manvell |
Tel: 01273 293104 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the forecast risk position for the General Fund, which indicates a budget pressure of £7.853m be noted. This includes an overspend of £0.366m on the council’s share of the NHS managed Section 75 services;
(2) That the forecast net Collection Fund deficit of £11.818m be noted;
(3) That the forecast for the Housing Revenue Account (HRA), which is currently an underspend of £0.307m be noted;
(4) That the forecast risk position for the Dedicated Schools Grant which is an overspend of £0.429m be noted;
(5) That the forecast outturn position on the capital programme which is a forecast underspend of £0.270m be noted;
(6) That the it be agreed to “un-pause” the Brighton Research & Innovation Fibre Ring’ capital scheme as set out in Appendix 6 Capital Programme Performance’; and
(7) That the establishment of a Sinking Fund for Royal Pavilion and Museums maintenance from any underspend on those budgets in 2020/21 (see paragraph 9.9) be agreed.
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70
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Corporate Cleaning Contract
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Contact Officer: |
Martin Hedgecock |
Tel: 01273 295047 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the extension of the current contract for Corporate Building Cleaning Services for Corporate landlord buildings for a period of 18 months from 1st November 2020 until 30th April 2022 be agreed; and
(2) That it be noted that a further report will be brought to a future Policy & Resources Committee outlining the options for the longer term provision of Corporate Building Cleaning Services beyond the 18 month extension, including a business case for bringing the service in house, as well as details on the potential procurement options.
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71
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Bus Shelter Concession Contract
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Contact Officer: |
Owen McElroy |
Tel: 01273 290368 |
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Ward Affected: |
All Wards |
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RESOLVED: That delegated authority be granted to the Executive Director of Economy, Environment & Culture to:
(i) Negotiate and grant a new bus & taxi shelters advertising concession agreement with CCUK for a term of 18 months with an option to extend for a further six months; and
(ii) Agree an extension to the agreement referred to in (i) above should they consider it appropriate at the relevant time.
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72
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Madeira Terrace
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Contact Officer: |
Abigail Hone |
Tel: 01273 292163 |
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Ward Affected: |
East Brighton; Queen's Park |
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RESOLVED:
(1) That the work of the Advisory Panel and Project Board and the principle of the RIBA Stage 0-1 conclusions and the option proposed as outlined at paragraphs 3.17 to 3.44 of the report be noted;
(2) That delegated authority be granted to the Executive Director Economy, Environment & Culture, in consultation with the cross-party project board, to agree RIBA Stages 2 and 3, up to and including submitting a scheme for planning consent; and
(3) That it be noted that a further report will be brought to this committee when the design team are ready to present the final design, associated costs and seek authority to commence procurements for contractors to carry out the works.
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73
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Acquisition and Leaseback of Land and Buildings at Moulsecoomb Way
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Contact Officer: |
Angela Dymott |
Tel: 01273 291450 |
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Ward Affected: |
Moulsecoomb & Bevendean |
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RESOLVED: That it be agreed that the council should acquire the building at Moulsecoomb Way (shown in Part One Appendix 1) and simultaneously grant a 25-year lease to Custom Pharma at a market rent.
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74
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Grant of Development Option at Land at Corner of New England Street and New England Road
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Contact Officer: |
Stephen Gwilliam |
Tel: 01273 291442 |
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Ward Affected: |
St Peter's & North Laine |
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RESOLVED: That the council be authorised to enter a Development Option Agreement with QED with a long stop date of 31st August 2024 (co-terminus with an existing lease on the site coloured orange). The signing of this Development Agreement being subject to a business case within six months, being presented to this Committee for approval to proceed through the planning phase. At this stage, delegated authority for the Executive Director of Economy, Environment and Culture will be sought to finalise detailed terms to grant 250-year leases of up to three sites at Market Value, subject to achieving satisfactory planning consent.
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75
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Marina Lease
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Contact Officer: |
Katharine Pearce |
Tel: 01273 292553 |
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Ward Affected: |
All Wards |
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RESOLVED:
(1) That the acceptance of a surrender of part of the Marina headlease back to the council to realise the regeneration benefits of the Black Rock project be authorised; and
(2) That the grant of a lease extension on terms set out in Part 2 of this report be approved.
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76
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Gingerbread Nursery - Landlord's Review
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Contact Officer: |
Angela Dymott |
Tel: 01273 291450 |
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Ward Affected: |
Rottingdean Coastal |
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RESOLVED: That the grant of a 25-year lease to the tenant of the Gingerbread Nursery be refused.
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77
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Use of Urgency Powers- Convening a non-virtual meeting of a Personnel Appeal Panel
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Contact Officer: |
Abraham Ghebre-Ghiorghis |
Tel: 01273 291500 |
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Ward Affected: |
All Wards |
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RESOLVED: That the report be noted.
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78
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Appointments
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RESOLVED:
(1) That Councillor Druitt be appointed as the designated deputy/sub for Councillor Mac Cafferty on the Coast to Capital LEP in place of Councillor Gibson; and
(2) That Councillor Williams be appointed as the Labour Group’s designated representative to Seaside Homes Ltd in place of Councillor Knight.
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79
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Items Referred For Council
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RESOLVED: That at the request of Councillor Druitt, item 72, Madeira Terrace be referred to the full Council meeting on the 22 October for information.
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Part Two Summary
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80
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Gingerbread Nursery - Landlord's Review - Exempt Categories 1 and 3
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Contact Officer: |
Angela Dymott |
Tel: 01273 291450 |
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Ward Affected: |
Rottingdean Coastal |
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RESOLVED: That the report be noted.
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81
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Marina Lease - Exempt Category 3
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Contact Officer: |
Katharine Pearce |
Tel: 01273 292553 |
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Ward Affected: |
All Wards |
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RESOLVED: That the recommendations outlined in the report be agreed.
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82
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Acquisition and Leaseback of Land and Buildings at Moulsecoomb Way - Exempt Category 3
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Contact Officer: |
Jessica Hamilton |
Tel: 01273 291461 |
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Ward Affected: |
Moulsecoomb & Bevendean |
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RESOLVED: That the recommendation outlined in the report be agreed.
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84
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Part Two Minutes
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Contact Officer: |
Mark Wall |
Tel: 01273 291006 |
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Ward Affected: |
All Wards |
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RESOLVED: That the minutes of the meeting held on the 9 July and 14 August be agreed as a correct record.
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85
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Part Two Proceedings
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RESOLVED: That the items listed in Part 2 of the agenda and decisions thereon remain exempt from disclosure to the press and public.
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